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Business process Automation (BPA) can optimize your workflow, make it more efficient, and lead to higher profits. BPA manages information, data and processes, with the ultimate goal of reducing costs, resources and investment. It increases productivity by automating key business processes through technology. Business process automation is very quickly becoming a highly strategic enabler of business control and agility and an important tool in any business. RAALINK CRM has an inbuilt Business Process Automation software with easy to customize business processes and workflows.

The Benefits of Business Process Automation achieved through RAALINK CRM are:-

  • Increased Productivity
  • Streamlined Communication
  • Reduced time and cost
  • Greater visibility
  • More efficient task management
  • Improved operational stability
  • Increased customer satisfaction.


Business Process Management


Business Process Management (BPM) tool provides the ability to model and automate business processes in RAALINK. It's an engine executing business processes described in BPMN 2.0 standard.


Difference from Workflows tool

Workflows tool is intended for automation of simple business rules, w/o sequential flow items, when there is no need to display the flow graphically.

BPM tool is intended for more complex business flows, where there can be diverging and converging flows, execution delays, user interactions. A flowchart view makes the business process more comprehensible for a human, a log allows to see how the process was held.


Process Flowcharts

The link to process flowcharts is available from administration panel. It also can be added as a tab on the navigation panel.

Flowcharts are intended for business processes modeling. Administrator can create and edit flowcharts. Regular users can only view flowcharts.

Every flowchart has its specific entity type (Target Type field). The flowchart determines execution of future process instances. It comprises flowchart elements and connections between elements.

If process flowchart has the unchecked 'Is Active' field then it won't initiate process instances.

To show details and parameters of a certain flowchart element you need to click on it. In the edit mode you will be able to edit parameters.

Processes

Processes are available from administration panel. The link also can be added as a tab on the navigation panel.

Process represents business process instance. When it's initiated, it gets the status 'Started'. When process is finished, it gets the status 'Ended'.

The process is executed according to the flowchart. The flowchart of process can't be changed after a process is started.

The process is obligatorily related to single target record.

Processes can be started:

  • Automatically – Upon specific conditions, signal, or scheduling, described in the flowchart; this is the main method.
  • Manually – To start process manually the user needs to click Start Process button on the list view of processes or from the record detail view from the dropdown in the top-right corner.
  • With Workflow rule – Start BPM Process action; It allows to pass a related record as a target for the process.

The execution of the process is visualized with colors highlighting flow nodes:

  • green – processed
  • yellow – pending
  • violet – in process
  • gray – failed



Manipulating

A process can be stopped manually by a user who has an 'edit' access to the process. You can do it from the dropdown menu next to the Edit button.

It's possible to manually reject or interrupt pending and active flow nodes. You can do it from the Log panel on the process detail view in the dropdown menu of a specific flow node. Note, that after rejecting a flow node it's possible that the process will become suspended and won't ever end by itself. You will need either manually stop it or start a flow from any node to continue executing.

It's possible to manually start a flow from any element of an already started process. You need to click on a specific flowchart element on the process detail view and then click the button Start flow from here.

Self-removal

You can setup BPM process to remove itself. Add Task > Update Process Record. Add in formula: deleted = 1;.


Flows

Sequence Flow

Represented as a solid arrow. It indicates the order in which process elements will be executed.

Conditions

Conditional events, exclusive and inclusive diverging gateways have conditions that determine the flow of the process.

Through UI there is an ability to check conditions for the following records:

  • Target record;
  • Records related to the target through many-to-one and children-to-parent relationships;
  • Records created by the process via tasks;
  • User task records, which allows checking the resolution.

It's also possible to define conditions in using formulae language.

Conditions in BPM tool are the same as in Workflow feature